Robert’s Rules of Order
Robert’s Rules of Order is a manual of parliamentary procedure used to conduct meetings and make decisions in an orderly and fair manner. It provides a framework for groups, from small committees to large organizations, to ensure that everyone has an opportunity to participate and that decisions are made efficiently and equitably.
Guiding Principles:
- Everyone has the right to participate in the discussion if they wish, before anyone may speak a second time.
- Everyone has the right to now what is going on at all times. Only urgent matters may interrupt a speaker.
- Only one subject (motion) can be discussed at a time.
How to do things:
You want to bring up a new idea before the group.
- After recognition by the meeting facilitator, present your motion. A second is required for the motion to go to the floor for discussion, or consideration.
You want to change some of the wording in a motion under discussion.
- After recognition by the facilitator, move to amend by adding words, striking words, or striking and inserting words.
You like the idea of a motion being discussed, but you need to reword it beyond simple changes.
- Move to substitute your motion for the original motion. If it is seconded, discussion will continue on both motions and eventually the body will vote on which they prefer.
You want more study and/or investigation given to the idea being discussed.
- Move to refer to a committee. Try to be specific as to the charge to the committee.
You want more time personally to study the proposal being discussed.
- Move to postpone to a definitely time or date.
You are tired of the current discussion.
- Move to limit debate to a set period of time or to a set number of speakers. Requires a 2/3rds vote.
You have heard enough discussion.
- Move to close the debate. Also referred to as calling the question. This cuts off the discussion and brings the assembly to a vote on the pending question only. Requires a 2/3rds vote.
You want to postpone a motion until some later time.
- Move to table the motion. The motion may be taken from the table after one item of business has been conducted. If the motion is not taken from the table by the end of the next meeting, it is dead. To kill a motion at the time it is tabled requires a 2/3rds vote. A majority is required to table a motion without killing it.
You believe the discussion has drifted away from the agenda and want to bring it back.
- “Call for orders of the day.”
You want to take a short break.
- Move to recess for a set period of time.
You want to end the meeting.
- Move to adjourn.
You are unsure the president of the board announced the results of a vote correctly.
- Without being recognized, call for a “division of the house.” A roll call vote will then be taken.
You are confused about a procedure being used and want clarification.
- Without recognition, call for “Point of Information,” or “Point of Parliamentary Inquiry.” The facilitator will ask you to state your question and will attempt to clarify the situation.
You have changed your mind about something that was voted on earlier in the meeting for which you were on the winning side.
- Move to reconsider. If the majority agrees, the motion comes back on the floor as though the vote had not occurred.
You want to change an action voted on at an earlier meeting.
- Move to rescind. If previous written notice is given, a simple majority is required. If no notice is given, a 2/3rds vote is required.
Unanimous Consent:
If a matter is considered relatively minor or opposition is not expected, a call for unanimous consent may be requested. If the request is made by others, the facilitator will repeat the request and then pause for objections. If none are heard, the motion passes.
You may interrupt a speaker for these reasons only:
- To get information about business (Point of Information), to get information about rules (Parliamentary Inquiry)
- If you cannot hear, safety reasons, comfort, etc. (Question of Privilege)
- If you see a breach of the rules (Point of Order)
- If you disagree with the facilitator’s ruling (Appeal)
- If you disagree with a call for Unanimous Consent (Object)